Maintain backups off-site if appropriate. Specified retention requirements are established in accordance with the:. Authorized personnel uses the steps in the table below to properly archive quality records. Currently, outside storage services are not used to archive quality records. Indicate the names of the records being archived. Indicate the period covered by the records being archived.
Example: From the date of the first record to date of the last record Indicate the date the box is being archived. Place the records in a designated archive storage area that will: Protect the record from becoming dirty or soiled. Disposition of original quality records Authorized personnel uses the steps in the table below to assure the proper disposal of original quality records.
Review the records to be disposed of. STEP 4: Dispose of quality records. Records are shredded when appropriate. Pretesh Biswas has wealth of qualifications and experience in providing results-oriented solutions for your system development, training or auditing needs. He has helped dozens of organizations in implementing effective management systems to a number of standards. He provide a unique blend of specialized knowledge, experience, tools and interactive skills to help you develop systems that not only get certified, but also contribute to the bottom line.
He has taught literally hundreds of students over the past 5 years. He has experience in training at hundreds of organizations in several industry sectors. His training is unique in that which can be customized as to your management system and activities and deliver them at your facility.
This greatly accelerates the learning curve and application of the knowledge acquired. He is now ex-Certification body lead auditor now working as consultancy auditor.
He has performed hundreds of audits in several industry sectors. As consultancy auditor, he not just report findings, but provide value-added service in recommending appropriate solutions. Training: He has delivered public and on-site quality management training to over students.
Other services: He has provided business planning, restructuring, asset management, systems and process streamlining services to a variety of manufacturing and service clients such as printing, plastics, automotive, transportation and custom brokerage, warehousing and distribution, electrical and electronics, trading, equipment leasing, etc. Prior to becoming a business consultant 6 years ago, he has worked in several portfolios such as Marketing, operations, production, Quality and customer care.
He is also certified in Six Sigma Black belt. View all posts by preteshbiswas. Like Like. You are commenting using your WordPress. You are commenting using your Google account. You are commenting using your Twitter account. You are commenting using your Facebook account.
Notify me of new comments via email. Notify me of new posts via email. Skip to content. Ensure that revisions to quality system documents are reviewed and approved by the same functions that performed the original review and approval.
Ensure that the necessary documents are accessible to appropriate personnel. Prevent the use of obsolete or invalid documents. Quality manager or MR is responsible for controlling all these activities. It is the responsibility of the heads of departments and divisions to ensure that any changes made to their documentation is flagged up to the MR.
Department head is also responsible to make sure that all documents held on the central database in EDMS are up to date and reflect the current work environment of the company. Heads of departments shall review their documentation.
For any changes that is required, a document change request shall be raised. The administration of controlled documents is the responsibility of MR.
The master list specifies the revision status of all the document numbers and titles of the controlled documents.
Each document is approved by the relevant person and document approval form is part of each controlled document as evidence. This is the responsibility of MR to get the document distribution filled prior to issue of any document. Person distributing the documents is responsible to ensure that documents are delivered to the concerned personnel and he maintains the record in the form of receiving signatures, fax reports or telephonic confirmations etc.
Approved controlled and uncontrolled documents are also maintained on EDMS system which is accessible to all employees of the company depending upon the access rights at different levels.
Document controllers are responsible for archiving and sending to stores all the project related documents in accordance with the company policy.
All the documents shall be filed and indexed with suitable records and tags for storage in the archiving center. The audit criteria, scope, frequency, consultation and methods are defined through documented procedures and relevant records.
Selection of Competent auditors and conduct of audits ensure objectivity and impartiality of the audit process. Auditors do not audit their own work. The responsibilities and requirements for planning and conducting audits, and for reporting results and retaining documented information are defined in a documented procedure. The management responsible for the area being audited ensures that corrections and corrective actions are taken without undue delay to eliminate detected nonconformities and their causes and continually improve its OHSMS performance.
Follow-up activities include the verification of actions taken and the reporting of verification results. Documented information is retained by Management Representative as evidence of implementation of audit programs and audit results. Results of internal audits are reported to the higher management in review meetings. This review includes assessing opportunities for improvement and the need for changes to the Occupational Health and Safety Management System, including the quality policy and quality objectives.
Management Review minutes are generated as documented information and distributed to all concerned for review and necessary actions. Management of XXXX determines opportunities for improvements and implements necessary actions thereof. These include:. The organization has planned, established, implemented and maintain a process to manage incidents and nonconformities including reporting, investigating and taking action, when an incident or a nonconformity occurs.
When an incident or nonconformity occurs, including any arising from complaints, the organization shall:. Corrective actions shall be appropriate to the significance of effects or potential effects of the incidents or nonconformities encountered including environmental impact s.
The organization has continually improved the suitability, adequacy and effectiveness of the QHSE management system to. The organization has ensured the participation of workers, as appropriate, in the implementation of its continual improvement objectives. The organization has considered the results of analysis and evaluation, and the outputs from management review, to determine if there are needs or opportunities that shall be addressed as part of continual improvement.
Pretesh Biswas has wealth of qualifications and experience in providing results-oriented solutions for your system development, training or auditing needs. He has helped dozens of organizations in implementing effective management systems to a number of standards. He provide a unique blend of specialized knowledge, experience, tools and interactive skills to help you develop systems that not only get certified, but also contribute to the bottom line.
He has taught literally hundreds of students over the past 5 years. He has experience in training at hundreds of organizations in several industry sectors. His training is unique in that which can be customized as to your management system and activities and deliver them at your facility. This greatly accelerates the learning curve and application of the knowledge acquired.
He is now ex-Certification body lead auditor now working as consultancy auditor. He has performed hundreds of audits in several industry sectors. As consultancy auditor, he not just report findings, but provide value-added service in recommending appropriate solutions. Training: He has delivered public and on-site quality management training to over students. Other services: He has provided business planning, restructuring, asset management, systems and process streamlining services to a variety of manufacturing and service clients such as printing, plastics, automotive, transportation and custom brokerage, warehousing and distribution, electrical and electronics, trading, equipment leasing, etc.
Prior to becoming a business consultant 6 years ago, he has worked in several portfolios such as Marketing, operations, production, Quality and customer care. He is also certified in Six Sigma Black belt. View all posts by preteshbiswas. Like Like. You are commenting using your WordPress.
You are commenting using your Google account. You are commenting using your Twitter account. You are commenting using your Facebook account. Notify me of new comments via email. Notify me of new posts via email. Skip to content. International Standard ISO Occupational health and safety management systems — Requirements with guidance for use 2. Corrective action: action to eliminate the cause of a nonconformity or other undesirable situation.
Document: hard copy or electronic information in written, diagrammatic or pictorial form. Hazard: source, situation or act with a potential for harm in terms of injury or ill health. Hazard identification: the process of recognizing that a hazard exists and defining its characteristics.
Incident: work-related event in which an injury or ill health or fatality occurred or could have occurred. Note 1: An accident is an incident which has given rise to injury, ill health, or fatality. Note 2: An incident where no injury, ill health or fatality occurred is referred to as a near miss. Note 3: A dangerous occurrence is a particular type of near miss.
Note 4: An emergency situation is a particular type of incident. Nonconformity: non-fulfillment of a requirement. Consideration is given to the: Positive and negative factors or conditions. External context and issues, such as legal, regulatory, technological, competitive, cultural, social, political and economic environments. Internal context and issues, such as values, culture, organization structure, knowledge and performance of the business.
Determination and requirements of the needs and expectations of interested parties relevant to the OSHMS. Authority and ability to exercise control and influence. Activities, products and services relevant to the business. Documented information is retained as evidence to support that the context of the organization has been taken into account in the OSHMS. Sl No. Good relationship. On-going and secure workplace. To be paid on time. Clear understanding of requirements.
Constructive feedback. Job security. Salary for work performed. Flexible work hours. Clear understanding of their role and responsibilities. Able to raise issues of concern and provide constructive feedback. Good, friendly and safe work environment. To feel valued and appreciated. Opportunities for personal development. Have a growing business that provides profit. Be well governed and well managed.
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